Fill the overnight call-off in minutes, not texts
Arca ranks everyone who can take it and offers the shift to all of them at once. The first to claim it closes the gap — your own team, at your rate, without a phone call.
Workforce management for owners, practice managers and lead techs in GP + emergency animal hospitals
Turn shift schedules into labor budgets
Every shift spends money. Arca shows you the cost before you commit it, so your labor line is a decision, not a discovery.
- Live in a day
- 30-day free trial
- Help if you need it
Arca keeps your schedule from leaking money
See the overtime before you pay it
Flagged the moment you assign, while the hours are still a decision — not in next month’s variance report.
Overnights covered by someone cleared for them
Licenses, clearances and renewal dates sit on the profile, so a shift is only ever offered to someone qualified to work it.
How it works
One system, from the roster to the floor
Who works there and what they cost. Who's covering Thursday. Which shift is short before it starts. The things Arca does, and what each one saves you.
Rate, license, what they are cleared for and renewal dates on one profile, built from the file you already have. Get the rates right once, and every number Arca shows you is right.
SmartOps
No more calling down the list. Arca finds the gap, ranks who can cover it, and asks them all in one message. Nothing moves until you send it, or a worker says yes.
SmartOps
SmartOps is $49 per location per month, and on for the whole 30-day free trial.
Arca AIThe intelligence underneath
It reads your whole operation. Your rotations and shifts, what people are paid, your attendance data, what a week actually cost. It is there to help you decide, not just to move shifts.
It never invents a number. Coverage, hours and cost are calculated from your own data — the same answer every time you ask.
Expert on animal hospitals. GP versus emergency cover, DVM versus CVT, overnights, on-call and rest between shifts.
Arca AI
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Why Arca is better
| Benefit | Arca | Spreadsheet + phone tree | Enterprise WFM suite |
|---|---|---|---|
| Keep the rotation you already run | Send the PDF or spreadsheet. It comes back as a live schedule. | Already yours — and still only in one person’s head. | Rebuilt for you, in an implementation project. |
| Fill the overnight call-off without a phone tree | Everyone eligible, ranked by who actually shows up, hours and overtime in view. | You start texting down the list. | One blast to everybody, then wait. |
| Know a shift is short before it starts | Live per shift, per day, against your coverage targets. | Rebuilt by hand, a month behind. | A separate module, and a separate line on the invoice. |
| Prove every change — and take it back | Every action logged with a name and a time, and reversible. | Version history, if someone kept it. | Logged, in a report you request from IT. |
| Be running this week, not next quarter | First schedule published inside a day. | Running today. That is the whole problem. | Weeks of setup before anyone logs in. |
| Pay for one hospital, not a contract | $20–$89 per location, per month. | Free. A relief vet at short notice is not. | An annual contract, signed before you can try it. |
Simple pricing. No sales call required.
Switch plans or cancel anytime. Every plan includes a 30-day free trial, no credit card.
Locations
Core SchedulingGet started for free
$ 20 total
$ 20 per location
- Scheduling
- Live Dashboard
- Worker App
- Proactive AI
SmartOps
$ 49 total
$ 49 per location
- Scheduling
- Live Dashboard
- Worker App
- Proactive AI
Questions
Have questions?
If the answer is not here, ask someone on the team directly.
Arca runs the schedule for your hospital. It holds your master rotation, builds the weekly schedule from it, and keeps track of who is actually covering what — overnights and weekends included.
The part people notice first is the overnight call-off. Instead of texting down a list, you see everyone who can take the shift with their hours and overtime beside their name — and your own team can claim it from their phones before you make a call.
It also keeps every shift against your coverage targets in front of you, so a short Thursday is something you find on Tuesday.
The spreadsheet or whiteboard master schedule, the group text, and the round of texts your practice manager sends every time someone calls off.
It does not replace payroll or your practice information system — it sits alongside them. Arca decides who works when; payroll still prices it.
Most hospitals are running the same day. You upload your master schedule, coverage targets and roster in whatever format they are already in — a spreadsheet, a PDF, even a photo of the whiteboard — and Arca reads them and builds the hospital for you to check.
You can do the whole thing yourself. If you would rather not, ask and our team will sit with you and get it set up.
$20–$89 per location per month. It is priced per hospital rather than per person, so a hire does not change the bill.
30-day free trial, run on your own rotation rather than a demo dataset.
It changes a published week when a person says yes, and not before. Every finding arrives as what is wrong plus what would fix it, and you either apply it or send the worker a message and wait for their answer.
You can tell it to take the first worker who replies yes to a cover request, and that is the one place a change lands without you pressing anything — it lands because the worker agreed, to a request you sent. A move to a different day always needs that worker to accept it first.
Every one of those changes is recorded against whoever asked for it, and every one can be reverted.
Yes. Every change to a shift — created, assigned, moved, called off, undone — is logged with who did it and when, and any of it can be reverted.
So if an overnight looks wrong, you can open it up and see the shifts behind it and every change made to them.
No, and nothing has to change on day one. Arca changes what you book relief for — not whether you can.
The number worth watching is relief hours as a share of your total hours. Most hospitals go back to the table at renewal, once they have three months of that trending down.
Yes. Nothing about the schedule depends on it. Your practice manager keeps assigning exactly as they do today, and the schedule is right whether or not a single person ever opens the app.
What you give up is the part that saves the texts — staff seeing open shifts and picking them up themselves. That side is deliberately tiny: see your schedule, claim a shift. There is not much to adopt.
It is yours. Schedules, roster, hours and the full history — ask at any point, including after you cancel, and we will get it to you.
Everything sits under one organization and narrows from there. A hospital administrator sees their hospital. A scheduler sees the departments they run. A team member sees their own schedule and the open shifts they are qualified for, and nothing else.
Every change to a shift carries the name of whoever made it. Nothing is edited quietly.