AI workforce management that flags overtime before it's paid, covers call‑offs in minutes, keeps labor inside the budget and staffs every hospital as needed.AI workforce management thatflags overtime before it's paidcovers call‑offs in minuteskeeps labor inside the budgetstaffs every hospital as needed

Arca runs the schedule for your hospital. It holds your master rotation, builds the weekly schedule from it, and keeps track of who is actually covering what — overnights and weekends included.

The part people notice first is the overnight call-off. Instead of texting down a list, you see everyone who can take the shift with their hours and overtime beside their name — and your own team can claim it from their phones before you make a call.

It also keeps every shift against your coverage targets in front of you, so a short Thursday is something you find on Tuesday.

The spreadsheet or whiteboard master schedule, the group text, and the round of texts your practice manager sends every time someone calls off.

It does not replace payroll or your practice information system — it sits alongside them. Arca decides who works when; payroll still prices it.

Setup starts from what you already have. You upload your master schedule, coverage targets and roster in whatever format they are already in — a spreadsheet, a PDF, even a photo of the whiteboard — and Arca reads them and builds the hospital for you to check.

You can do the whole thing yourself. If you would rather not, ask and our team will sit with you and get it set up.

$20–$89 per location per month. It is priced per hospital rather than per person, so a hire does not change the bill.

30-day free trial, run on your own rotation rather than a demo dataset.

Yes. Staff clock in and out against the shift they were scheduled for, on their phone, inside the window and the geofence you set. Your break rules and rounding turn those punches into paid hours, and the raw punch is kept beside them, so a correction is always traceable to what actually happened.

It stops at hours. You close the pay period, which locks it, and export a CSV of each person’s regular, overtime and PTO hours for that period, for your payroll system to price. Arca does not hold pay rates against those hours or calculate a paycheck — that is still ADP, Paylocity or whoever you run payroll through.

Time and attendance is on the all-inclusive plan. The other two plans are scheduling without the clock.

Yes. Open shifts in a published week show up in the worker app for the people who hold that position, on the timing your posting rules set, and they claim one with a tap.

Arca refuses a pickup that would double-book them, run past the daily hour cap or break your overtime limit, and every pickup is logged, so you always see who took what.

Only if you let it. SmartOps is built so you stay in full control: every finding arrives as what is wrong plus what would fix it, and nothing changes until you apply it — or, for a move to another day, until the worker you asked accepts it.

If you want it to do more, you can. Tell it to give a cover request to the first worker who replies yes, and that shift is filled without you pressing anything — because you allowed it, on a request you sent. It only happens on a request where you chose it, and a move to a different day always needs that worker to accept it first.

Every change is recorded against whoever asked for it, and every one can be reverted.

Yes. Every change to a shift — created, assigned, moved, called off, undone — is logged with who did it and when, and any of it can be reverted.

So if an overnight looks wrong, you can open it up and see the shifts behind it and every change made to them.

No, and nothing has to change on day one. Arca changes what you book relief for — not whether you can.

The number worth watching is relief hours as a share of your total hours. Most hospitals go back to the table at renewal, once they have three months of that trending down.

Yes. Nothing about the schedule depends on it. Your practice manager keeps assigning exactly as they do today, and the schedule is right whether or not a single person ever opens the app.

What you give up is the part that saves the texts — staff seeing open shifts and picking them up themselves. That side is deliberately tiny: see your schedule, claim a shift. There is not much to adopt.

It is yours. Schedules, roster, hours and the full history — ask at any point, including after you cancel, and we will get it to you.

Everything sits under one organization and narrows from there. A hospital administrator sees their hospital. A scheduler sees the departments they run. A team member sees their own schedule and the open shifts they are qualified for, and nothing else.

Every change to a shift carries the name of whoever made it. Nothing is edited quietly.